FTP Server

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At the moment, configurations described in this article are proprietary for one of our clients

Activate FTP server connection

Navigate to Organizations > Organization List tab
Click on Edit icon of the top organization - The Manufacturer

On the Organization Information screen, click on Use FTP check box
Click Save to confirm the change

Pull orders from FTP server to second level branches

Login with the administrator account of each branch
Navigate to Orders > Sales Orders tab
Click on icon on the toolbar
On the Sync from ERP form, click on Branch field, select the appropriate branch from the drop down menu

Next, input data into IP/Domain; Port; Username and Password fields
Click on ERP/DMS Date field, select the date the orders have been created on the FTP server from the drop down calendar. Then, click on Delivery Date (vRoute) field, select a date to execute these orders from the drop down calendar
Click on Pull. The system will start pulling orders of all depot under the selected branch from FTP server to Abivin vRoute

Optimize routes for orders of second level branches

After you have pulled the orders for the second level branches from FTP server to Abivin vRoute, you can proceed to optimize routes for those orders

After you have optimized routes, as you click on Lock Route, the Push Data to ERP form will appear. Input the FTP server information into the fields IP or Domain; Port; Username; Password, then click Push to push the route data to FTP server

Consolidate optimized orders of second level branches

After you have optimized and locked routes for the orders of all second level branches as described above, you can now consolidate those orders into one big order and pull to the first level distributor

Enable Order Consolidation configuration

Navigate to Organizations > Organization List tab
Click on Edit icon of the Distributor that you want to set as the first level distributor

On the Organization Information screen, click on Order Consolidation check box
Click Save to confirm the change

Setup Branch as Customer

In order for the first level distributor to be able to pull data from the second level branches, you have to create customers whose Customer Code attributes are the same as Organization Code attributes of those branches. They will be under direct management of the first level depot

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We currently support only nine branches

Setup first level Depot

You have to create a first level depot under the direct management of the first level distributor. This depot will store products that will later be delivered to the second level branches

Consolidate optimized orders of second level branches

Navigate to Orders > Sales Orders tab
Click on icon on the toolbar
On Sync from ERP form, click on the Branch field, input the Organization Name of the First Level Distributor into the search bar, then select from the drop down menu

The Sync from ERP form will change to Fetch orders from Branches form
Next, click on the icon under Delivery Date (vRoute) text. On the drop down calendar, you need to select the date on which the orders have been optimized and locked
Next, click on the icon under ERP/DMS Date text. On the drop down calendar, you need to select the date on which the orders have been created on the FTP server
Finally, click on Pull to begin consolidating orders from the second level branches into one big order and pull to the first level depot

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Even the missing orders - orders of the second level branches that were unable to be optimized, will also be consolidated into the big order pulled to the first level depot. This is to ensure that the first level depot supplies enough products for the second level branches

Optimize routes for first level depot

After the orders from second level branches have been consolidated and pulled to the first level depot, you can proceed to optimize routes for these orders
Note: During the optimization process, you have to select the First level Distributor to optimize routes, instead of branches like usual

1920 — Choose the first level Distributor

After you have optimized routes, as you click on Lock Route, the Push Data to ERP form will appear. Input the FTP server information into the fields IP or Domain; Port; Username; Password, then click Push to push the route data to FTP server

Rules when allocating orders

The orders are allocated based on Volume attribute. If the volume of a big order exceeds the volume capacity of every available vehicles of the first level depot, it will automatically be split into smaller orders. The volume attribute of the split orders will be based on the volume capacity of the available vehicles, starting from the vehicle with the largest volume capacity
One vehicle of the first level depot can deliver orders of multiple second level depot vehicles. On the other hand, orders of one vehicle of a second level depot can only be delivered by one single vehicle of the first level depot