Manage Shipments

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This article is being edited

Locate shipment tab

  • Shipments are listed on Tasks > Shipment tab
19201920

Shipment Information Fields

General Shipment information fields

Information field

Description

Shipment Code
(Web form + Excel template)
(Required)

Management code assigned to the shipment being created

Itinerary Code
(Web form + Excel template)
(Required)

Itinerary Code of the shipment being created

Leg Index
(Web form + Excel template)
(Required)

The numerical order of the leg of the shipment being created

Note: the numerical order must start from 0.

Shipment Mode
(Web form + Excel template)
(Required)

Mode of transport used for the shipment being created
In this model, the shipment mode is Terminal Tractor (Or Truckload, abbreviated as TL)

Shipment Type
(Web form + Excel template)
(Required)

Type of the shipment being created
In this model, there is only one shipment type: ACTUAL

Transaction Type
(Web form + Excel template)
(Required)

Transaction Type of the shipment being created
There are three types: Internal; External and Domestic

Shipment Order Type
(Web form + Excel template)
(Required)

Order type of the shipment being created
There are two types:

Vehicle
(Web form + Excel template)
(Optional)

Vehicle Code of the terminal tractor which delivers the shipment being created

Trailer
(Web form + Excel template)
(Optional)

Code of the trailer which delivers containers of the shipment being created (If available)

Stuffing Date
(Web form + Excel template)
(Optional)

The last date to stuff goods to the containers of the shipment being created at the consolidation point

Cut-off Date
(Web form + Excel template)
(Optional)

The last date at which export containers and all related documents of the shipment being created can be received for a particular vessel

Late Delivery Time
(Web form + Excel template)
(Optional)

The last date and time at which the shipment being created will be considered late to start

Shipment Note
(Web form + Excel template)
(Optional)

A specific note about the shipment being created

Origin Customer Code
(Web form + Excel template)
(Required)

Code of the location where the shipment being created starts

Destination Customer Code
(Web form + Excel template)
(Required)

Code of the location where the shipment being created ends

Shipment Stops information fields

Information field

Description

Shipment Code
(Excel template)
(Required)

Management code assigned to the shipment being created

Stop Index (Web form); Shipment Stop Index (Excel template)
(Required)

Numerical code of the shipment stop being created

Location (Web form); Shipment Stop Location Code (Excel template)
(Required)

Location code of the shipment stop being created

Task Group (Web form); Task Group Code (Excel template)
(Required)

Code of the task group to be performed at the shipment stop being created

Stop Type (Web form); Shipment Stop Type (Excel template)
(Required)

Type of the shipment stop being created
There are two types: Pick stop and Drop stop

Estimated Time Arrival
(Web form + Excel template)
(Required)

Estimated Time of Arrival at the shipment stop being created

Planned Time Arrival
(Web form + Excel template)
(Required)

Planned Time of Arrival at the shipment stop being created

Estimated Time Departure
(Web form + Excel template)
(Required)

Estimated Time of Departure from the shipment stop being created

Planned Time Departure
(Web form + Excel template)
(Required)

Planned Time of Departure from the shipment stop being created

Shipment Containers information fields

Information field

Description

Shipment Code
(Excel template)
(Required)

Management code assigned to the shipment being created

Stop Index (Web form); Shipment Stop Index (Excel template)
(Required)

Numerical code of the shipment stop that stores the container(s) being added

Container Number
(Web form + Excel template)
(Required)

Numbers printed on the door of the container

Booking Number
(Web form + Excel template)
(Optional)

Booking Number of the container (If available)

Seal Number
(Web form + Excel template)
(Optional)

Number printed on the seal lock of the container

Bill of Lading
(Web form + Excel template)
(Optional)

Bill of Lading of the container (If available)

Shipping Line
(Web form + Excel template)
(Required)

Code of the shipping line company that will transport the container

Customer
(Web form + Excel template)
(Required)

Ultimate customer of the container

Container Status
(Web form + Excel template)
(Required)

Most recent status of the container at the time the shipment is created

Container Type
(Web form + Excel template)
(Required)

Type of the container

Vessel
(Web form + Excel template)
(Required)

Code of the vessel that will transport the container

Voyage ID
(Web form + Excel template)
(Required)

Code of the voyage that will transport the container

Pick Location
(Web form + Excel template)
(Required)

Code of the location from where the container is picked up

Drop Location
(Web form + Excel template)
(Required)

Code of the location to where the container will be dropped off

IMO Class
(Web form + Excel template)
(Optional)

IMO Class of the container
There are two classes:
Dangerous goods: FXIX
Oversize goods: FXXO

Temperature
(Web form + Excel template)
(Required)

Temperature of the container

Tare Weight
(Web form + Excel template)
(Required)

Weight of the container without loading any goods

Gross Weight
(Web form + Excel template)
(Required)

Maximum goods weight that the container can carry

VGM
(Web form + Excel template)
(Required)

The verified goods weight that the container can carry

Note
(Web form + Excel template)
(Optional)

A short note about the container

Create shipments

Create shipments using Web form

  • Please refer to the CRUD functions article to know the general steps about creating single object using web form
  • Below is the input instruction for each information field on the Web form

Tab Shipments

14921492
  • Shipment Code:
  • Format: Must not contain spaces
  • Itinerary Code:
  • Format: Must not contain spaces
  • Leg Index:
  • Format: Number (The order must start from 0)
  • Shipment Mode:
  • Click on this field, choose the value TL from the drop down menu
  • Shipment Order Type:
  • Click on this field, choose the appropriate value from the drop down menu
  • Shipment Type:
  • Click on this field, choose the appropriate value from the drop down menu
  • Vehicle:
  • Click on this field, input the appropriate vehicle code of the terminal tractor into the search bar, then select from the drop down menu
  • If you don't want to assign the shipment being created to any particular terminal tractor, don't input anything into this field
  • Trailer:
  • Click on this field, input the trailer code of the trailer into the search bar, then select from the drop down menu
  • If you don't want to assign the shipment being created to any particular trailer, don't input anything into this field
  • Stuffing Date; Cut-off Date; Late Delivery Time:
  • You can either click on the calendar icon and select the appropriate dates from the drop down menu, or input directly into this field in the following format: mm/dd/yyyy hh:mm
  • Shipment Note:
  • Format: Free-form

Tab Stops:

  • In this tab, you would have to input the information for each stop of the shipment
  • Location:
  • Click on this field, input the appropriate location code of the stop being created into the search bar, then select from the drop-down menu
  • Stop Type:
  • Click on this field, select the appropriate stop type for the stop being created from the drop-down menu
  • Task Group:
  • Click on this field, select the appropriate code of the task group to be performed at the stop being created from the drop-down menu
  • There are twelve task groups to select. The detailed tasks of each task group are listed in the below table

Task group code

List of tasks

T1
(For normal shipments)

Lift On (1)
Gate Out

T2
(For normal shipments)

Lift On (0)
Gate Out

T3
(For normal shipments)

Gate In
Lift Off

T4
(For normal shipments)

Gate In
Stuffing Start
Stuffing Finish

T5
(For normal shipments)

Gate Out

T6
(For normal shipments)

Gate In
Destuffing Start
Destuffing Finish

T7
(For normal shipments)

Gate In
Trailer Detach

T8
(For normal shipments)

Trailer Attach
Gate Out

T9
(For normal shipments)

Gate In
Lift Off

T10
(For normal shipments)

Gate In
Lift Off
Trailer Detach

T11
(For normal shipments)

Trailer Attach
Lift On (0)
Gate Out

T12
(For NFR shipments)

Gate In

T13
(For NFR shipments)

Gate Out

  • After you have filled in the three above information fields, color the Add Stop button will turn to blue. Now you can click on that button to add the stop. The stop will appear in the Shipment Stops List. You would need to input into some more information fields of the stop
  • Estimated Time Arrival; Planned Time Arrival; Estimated Time Departure; Planned Time Departure:
  • Click on the icon, select the appropriate dates and time from the drop down calendar/watch

Create shipments using Excel template

  • Please refer to the CRUD functions article to know the general steps about creating single object using web form
  • Below is the input instruction for each information field in the Excel template

Sheet Shipment

  • Shipment Code:
  • Format: Must not contain spaces
117117
  • Itinerary Code:
  • Format: Must not contain spaces
112112
  • Leg Index:
  • Input the numerical order of the leg (in number) into this cell
  • For example: 1; 2; 3 etc.
110110
  • Shipment Mode:
  • Always input the value TL into this cell
167167
  • Shipment Type:
  • Always input the following value into this cell: ACTUAL
141141
  • Transaction Type:
  • Input the value I (Capitalization of letter i) into this cell if the transaction type of the shipment being created is Import
  • Input the value E into this cell if the transaction type of the shipment being created is Export
  • Input the value D into this cell if the transaction type of the shipment being created is Domestic
186186
  • Vehicle:
  • Copy the Vehicle Code of the Truck tractor on Web app, then paste into this cell
  • The Vehicle Code can be found under Vehicle Code column in Transportation > Vehicle List tab
19051905
  • Trailer:
  • Copy the trailer code on Web app, then paste into this cell
  • The trailer code can be found under Trailer Code column in Freights > Trailers tab
18961896
  • Stuffing Date; Cut-off Date; Late Delivery Time:
  • These dates must be input in the following format: dd/mm/yyyy hh:mm
  • For example: 20/11/2019 12:30
  • Shipment Note:
  • Format: Free-form
  • Origin Customer Code; Destination Customer Code:
  • Copy the Customer Codes of the corresponding locations on Web app, then paste into these cells
  • The Customer Codes can be found under Customer Code column in Partners > Customer List tab
19021902

Sheet Stop

  • Shipment Code:
  • Same as instructed above
  • Shipment Stop Index:
  • Input the corresponding numerical order of the shipment stop into this cell
  • For example: 1; 2; 3 and so on
  • Shipment Stop Location Code:
  • Copy the Customer Codes of the corresponding locations on Web app, then paste into these cells
  • The Customer Codes can be found under Customer Code column in Partners > Customer List tab
18971897
  • Task Group Code:
  • Input the appropriate task group code into this cell
  • The list of task groups can be found above
  • Shipment Stop Type:
  • If the stop is a Pick stop, input the following value into this cell: P
  • If the stop is a Drop stop, input the following value into this cell: D
168168
  • Estimated Time Arrival; Planned Time Arrival; Estimated Time Departure; Planned Time Departure:
  • These dates must be input in the following format: dd/mm/yyyy hh:mm
  • For example: 18/11/2019 08:30
859859

Sheet Container

  • Shipment Code:
  • Same as instructed above
  • Shipment Stop Index:
  • Same as instructed above
  • Container Number:
  • Input the numbers of the container into this cell
  • For example: TKRU426221
  • Booking Number:
  • Input the Booking Number that comes with the container into this cell
  • For example: 403772CHLTB
  • Bill of Lading:
  • Input the Bill of Lading numbers that comes with the container into this cell
  • For example: 403772CHLTB
  • Seal Number:
  • Input the numbers of the seal lock of the container into this cell
  • For example: ES2633201
  • Shipping Line:
  • Input the code of the shipping line into this cell
  • For example: OCL_LN
  • Customer; Pick Location; Drop Location:
  • Copy the Customer Codes of the corresponding locations on Web app, then paste into these cells
  • The Customer Codes can be found under Customer Code column in Partners > Customer List tab
19011901
  • Container Status:
  • If the container has goods inside, input the following value into this cell: F
  • If the container is an empty container, doesn't have goods inside, input the following value into this cell: E
140140
  • Container Type:
  • Copy the suitable container type code on Web app, then paste into this cell
  • The container type code can be found under Container Type Code column in Freights > Container Types tab
19021902
  • Vessel:
  • Input the code of the shipping vessel into this cell
  • For example: EMPT; ATE; LGB etc.
  • Voyage ID:
  • Input the code of the voyage into this cell
  • IMO Class:
  • Input the following value into this cell if the container contains dangerous goods: FXIX
  • Input the following value into this cell if the container contains oversize goods: FXXO
  • If the container neither contains neither dangerous nor oversize goods, leave this cell blank
9999
  • Temperature:
  • Input the corresponding temperature of the container (In degree Celsius)
  • For example: 2; 4; -20 etc.
  • Tare Weight; Gross Weight; VGM:
  • Input the corresponding weights (In kilogram) into these cells
  • For example: 2500; 3000; 33000 etc.
  • Note:
  • Format: Free-form

Update shipment

  • Click on Edit icon of the shipment which you want to edit

Delete shipment

Export shipments

  • Please refer to the CRUD functions article to know the general steps about exporting shipments in Abivin vRoute
19201920

Search Shipments

  • You can search a Shipment by inputting one of the following attributes of that Shipment into the search bar:
  • 1 - The Shipment Code
  • 2 - The Container Number of a particular Container in that Shipment

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