Manage Vehicles

  • In Abivin vRoute, the vehicles are directly under the management of the Transporter

Locate vehicle list

  • Navigate to Transportation > Vehicle List tab
  • To search for the list of vehicles managed by a specific Transporter, click on the Organization field, input the Organization Name of the appropriate Transporter into the search bar, then select from the drop down menu
  • The list of the vehicles under that Transporter's management will show up
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Create vehicles

Create single vehicle using Web form

  • Please refer to the CRUD functions article to know the general steps about creating single object using web form
  • Note:
  • During the creation process, the Organization and Vehicle Type fields must be inputted first
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Create multiple vehicles using Excel template

  • Please refer to the CRUD functions article to know the general steps about creating multiple objects using Excel template

Vehicle information fields

  • Below is the list of all vehicle information fields:

📘

You don't necessarily need to input into all information fields

Apart from the information fields mentioned below, other information fields can be left blank during the creation process

Information field

Description & Input

Organization (Web form); Organization Code (Excel template)
(Required)

1. Description:
The Transporter which will manage the vehicle being created
2. Input rules:
Web form:
Click on this field. Input the Organization Name/Organization Code of the appropriate Transporter into the search bar, then select from the drop down menu
Excel template:
Copy the Organization Code of the appropriate Transporter on Web app, then paste into this cell
Note:
The Organization Name and Organization Code can be found under "Organization Name" and "Organization Code" columns in "Organizations > Organization List" tab
This information can not be changed once the vehicle has been created. Therefore, please pay extra attention

Vehicle Type
(Web form + Excel template)
(Required)

1. Description:
Vehicle type of the vehicle being created
2. Input rules:
Web form:
Click on the field then choose the suitable vehicle type from the drop down menu
Excel template:
Copy the code of the appropriate vehicle type on Web app, then paste into this cell
Note when using Excel template:
The vehicle type code can be found under "Type Code" column in "Transportation > Vehicle Type" tab

Vehicle Name
(Web form + Excel template)
(Optional)

1. Description:
A name assigned to the vehicle being created for easier management
2. Input rules:
Format: Free-form

License Plate
(Web form + Excel template)
(Required)

1. Description:
License Plate number of the vehicle being created
2. Input rules:
Format: Must not contain spaces
For example: "License Plate 01" is not acceptable; "License_Plate_01" is acceptable

Vehicle Code
(Web form + Excel template)
(Required)

1. Description:
Management code assigned to the vehicle being created
2. Input rules:
Maximum 15 characters
Letters and numbers are inputtable. Special characters (Not letters and numbers) will not be inputtable
Must not contain spaces

Temperature
(Web form + Excel template)
(Required)

This configurations is only effective in VRP - In-house Fleet Model
1. Description:
The number of product temperature levels supported by the vehicle being created
2. Input rules:
Web form:
Click on the field, tick on check boxes of all three temperature levels: Ambient, Chilled, Frozen
Excel template:
Input the following value into this cell: FAC

Temp Zone
(Web form + Excel template)
(Required)

1. Description:
The number of temperature zones available on the vehicle being created
2. Input rules:
Input the following value into this field/cell: 3

Volume (Web form); Capacity Volume (m3) (Excel template)
(Required)

1. Description:
The maximum product capacity in cubic meter (m3) that the vehicle being created can carry
2. Input rules:
Input only the value in numbers. Do not input the unit
For example: The vehicle being created can carry maximum twelve cubic meters. Input the following value into this field/cell: 12

Weight (Web form); Capacity Weight (kg) (Excel template)
(Required)

1. Description:
The maximum product capacity in kilograms (kg) that the vehicle being created can carry
2. Input rules:
Input only the value in numbers. Do not input the unit
For example: The vehicle being created can carry maximum three thousand kilograms. Input the following value into this field/cell: 3000

Cargo Area Length (m)
(Web form + Excel template)
(Required)

1. Description:
The length of the cargo area of the vehicle being created
Unit: Metre (m)
2. Input rules:
Input only the value in numbers. Do not input the unit
If the value is a decimal, separate the whole number part and the fractional part by a decimal point. Do not use comma
For example: Length of the cargo area of the vehicle being created is four point five metres. Input the following value into this field/cell: 4.5

Cargo Area Width (m)
(Web form + Excel template)
(Required)

1. Description:
The width of the cargo area of the vehicle being created
Unit: Metre (m)
2. Input rules:
Input only the value in numbers. Do not input the unit
If the value is a decimal, separate the whole number part and the fractional part by a decimal point. Do not use comma
For example: Width of the cargo area of the vehicle being created is four point five metres. Input the following value into this field/cell: 4.5

Cargo Area Height (m)
(Web form + Excel template)
(Required)

1. Description:
The height of the cargo area of the vehicle being created
Unit: Metre (m)
2. Input rules:
Input only the value in numbers. Do not input the unit
If the value is a decimal, separate the whole number part and the fractional part by a decimal point. Do not use comma
For example: Height of the cargo area of the vehicle being created is four point five metres. Input the following value into this field/cell: 4.5

Start time; Stop time
(Web form + Excel template)
(Required)

1. Description:
The official times of day when the vehicle being created starts and stops working
2. Input rules:
Format: hh:mm (24 hour)
Input only the value in numbers. Do not input the unit

For example: The vehicle starts working at 7:30 A.M and stops working at 8:30 P.M. Input the following values into the "Start time" and "Stop time" fields/cells correspondingly: 07:30; 20:30

Lunch start time; Lunch stop time
(Web form + Excel template)
(Required)

Note: This information field is only effective in VRP model
1. Description:
The official times of day when the driver of the vehicle being created starts and stops the lunch break
2. Input rules:
Format: hh:mm (24 hour)
Input only the value in numbers. Do not input the unit
For example: The lunch break starts at 12:30 A.M and stops at 1:30 P.M. Input the following values into the "Lunch start time" and "Lunch stop time" fields/cells correspondingly: 12:30; 13:30

Speed
(Web form + Excel template)
(Required)

1. Description:
Movement speed of the vehicle being created
Unit: Kilometer per hour (km/h)
2. Input rules:
Input only the value in numbers. Do not input the unit
For example: The vehicle runs at thirty kilometers per hour. Input the following value into this field/cell: 30

Cost per km
(Web form + Excel template)
(Required)

1. Description:
The cost for the vehicle being created per one kilometer during a delivery route
2. Input rules:
Input only the value in numbers. Do not input the unit
For example: The vehicle costs two thousand dollars to operate per one kilometer. Input the following value into this field/cell: 2000

Fixed Cost
(Web form + Excel template)
(Required)

1. Description:
The fixed cost of the vehicle being created during a delivery route, not depending on the route length
2. Input rules:
Input only the value in numbers. Do not input the unit
For example: The Fixed cost of the vehicle is two thousand dollars. Input the following value into this field/cell: 2000

Default driver
(Web form + Excel template)
(Optional)

1. Description:
The default driver of the vehicle being created
2. Input rules:
Web form:
Click on this field. Select the default driver from the drop down menu
Excel template:
Copy the username of the appropriate driver on Web app, then paste into this cell
Note:
Username of the driver can be found under "Username" column in "Organizations > Organization List" tab
Only the drivers who are configured to have the same Vehicle Type with the vehicle being created can be chosen

Active
(Web form)

1. Description:
The active status of the vehicle being created
2. Input rules:
By default, the status of the vehicle is Active, represented by this icon:
To turn the status into Inactive, click on that icon

Draught
(Excel template)
(Optional)

This information field is only used in Freight transport - Barge model
Input the following value into this cell: 0

Update vehicle information

  • Please refer to the CRUD functions article to know the general steps about updating objects in Abivin vRoute
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Delete vehicles

  • Please refer to the CRUD functions article to know the general steps about deleting objects in Abivin vRoute
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Change vehicle active status

  • By default, all vehicles will have their status as active right after being created, symbolized by a icon under the Active tab
  • To change the status of a vehicle into inactive, you can click on that icon. That icon will change into , meaning that vehicle status has changed to Inactive
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